Project Updates
Stay informed about what's happening on your construction projects. This guide explains how to track and receive project updates in Teralo.
Recent Activity Feed
The Recent Activity section provides a chronological view of everything happening on the project.
What's Included
The activity feed aggregates updates from:
- Documents: New uploads, revisions, and status changes
- Mail: Correspondence sent and received
- Procurement: Tender updates and supplier communications
- Contracts: Progress claims and variation updates
- Photos: Site photos and quality documentation
- Workflows: Approval processes and status changes
Filtering Activity
You can filter the activity feed to focus on specific types of updates:
- Filter by module (Documents, Mail, Contracts, etc.)
- Filter by date range
- Filter by team member
Mail Correspondence
The Mail module tracks all project correspondence:
Viewing Mail
- Inbox: Mail sent to you or your organisation
- Sent: Mail you've sent
- All Mail: Complete correspondence history
Mail Status
Mail items are tracked with response status:
- Overdue: Response was due and hasn't been received
- Due Soon: Response due within 7 days
- On Track: Response not yet due
Reading and Responding
If you have send mail permissions:
- Open a mail item to view the full conversation
- Click Reply to respond
- Attach files if needed
- Send your response
Document Updates
Track changes to project documents:
Document Status
Documents progress through different statuses:
- Draft: Work in progress
- For Review: Ready for team review
- Approved: Officially approved for use
- Superseded: Replaced by a newer version
Document Revisions
When documents are updated:
- The revision number increments (Rev A, Rev B, etc.)
- Previous versions remain accessible
- You can compare versions side-by-side
Notifications
Enable document notifications to receive alerts when:
- New documents are uploaded
- Documents you're watching are revised
- Documents require your review
Calendar Events
The project Calendar shows:
- Scheduled meetings
- Project milestones
- Important deadlines
- Site inspections
Staying Organised
Open Items
Check Open Items regularly to see everything requiring your attention:
- Documents awaiting your review
- Mail requiring response
- Tasks assigned to you
Email Preferences
Customise how you receive notifications:
- Go to Settings > Account > Preferences
- Choose notification frequency (instant, daily digest, weekly)
- Select which types of updates to receive